Tasks

• Receiving and registering the books and transactions received by the college and giving them the official numbers.
• Organizing and issuing books issued after their duly audited and approved.
• Distributing official correspondence to the concerned departments and units and following up on their completion.
• Preserve and archive books and paper and electronic transactions.
• Prepare internal and external official mail and follow up on its delivery.
• Maintain the confidentiality of official information and documents.
• Preparing tables and records for Diwani transactions.
• Follow up on the implementation of administrative orders and directives issued by the College Presidency.
• Coordinating with departments and units on administrative transactions.
• Organize the minutes of meetings and keep them in official records.
• Implement and update the electronic archiving system continuously.
• Prepare periodic reports on the progress of the Diwani work.
• Adherence to quality and administrative governance instructions.
• Organizing the preservation of official seals and following up on their use in accordance with the controls.
• Perform any other tasks assigned to the Division within its competence.